Policy Handbook

INTRODUCTION
- 1.1 Principle
- 1.2 Overview, Statement of Philosophy and Mission Statement
- 1.3 Receipt of Policy Manual
ORGANIZATIONAL STRUCTURE
- 2.1 Principle
- 2.2 Foundation By-Laws
- 2.3 Governing Body
- 2.4 Organizational Flow Chart
  - 2.4.1 Lincolnia Educational Foundation, Inc
  - 2.4.2 Leary School of Virginia
  - 2.4.3 Leary School Job Site, Fairfax
  - 2.4.4 Leary School Job Site, Loundoun County
  - 2.4.5 Leary School Job Site, Brandywine
- 2.5 Chain of Command
- 2.6 Gifts, Grants and Bequests
- 2.7 Administrative Organization
- 2.8 Record of Board Meetings
- 2.9 Policy Development
GENERAL WORKPLACE PROVISIONS
- 3.1 Principle
- 3.2 Equal Employment Opportunity
- 3.3 Drug Free Workplace
- 3.4 Harassment
- 3.5 Dress Code
- 3.6 Compliance with Immigration Reform and Control Act of 1986
- 3.7 Ban on Corporal Punishment
- 3.8 Confidentiality
- 3.9 AIDS
- 3.10 Conflict of Interest
- 3.11 Outside Business Interests
- 3.12 Personal Beliefs and Partisan Political Activity
PERSONNEL ADMINISTRATION
- 4.1 Principle
- 4.2 Recruitment
- 4.3 Hiring
- 4.4 Promotion
- 4.5 Background Checks
- 4.6 Falsification/Omission of Employment Information
- 4.7 Verification of Academic Credentials
- 4.8 Professional Credentials
- 4.9 Professional Identity
- 4.10 Interns and Volunteers
- 4.11 Professional Development
- 4.12 Professional Ethics
- 4.13 Job Descriptions
  - 4.13.1 Executive Director
  - 4.13.2 Director of Programs
  - 4.13.3 Director of Admissions and Personnel
  - 4.13.4 Program Director/Supervisor (Leary School of Virginia)
  - 4.13.5 Program Director (Leary School, Prince George’s County)
  - 4.13.6 Clinical Supervisor
  - 4.13.7 Instructional Coordinator
  - 4.13.8 Vocational Coordinator
  - 4.13.9 Special Education Teacher
  - 4.13.10 Counselor
  - 4.13.11 Alternate Instruction Area Team Leader
  - 4.13.12 Behavior Management Coordinator
  - 4.13.13 Alternate Instruction Area Member
  - 4.13.14 Case Manager
  - 4.13.15 Speech and Language Pathologist
  - 4.13.16 Art Therapist
  - 4.13.17 Recreation Therapist
  - 4.13.18 Physical Education Instructor
  - 4.13.19 Woodworking Instructor
  - 4.13.20 Teacher’s Assistant
  - 4.13.21 Office Manager
  - 4.13.22 Secretary I
  - 4.13.23 Secretary II
  - 4.13.24 Behavior Specialist
  - 4.13.25 Occupational Therapist
  - 4.13.26 Spanish Teacher
  - 4.13.27 Job Placement Coordinator
  - 4.13.28 Vocational Instructor
- 4.14 Staff Supervision
- 4.15 Performance Appraisal
- 4.16 Discipline
- 4.17 Disciplinary Probation
- 4.18 Academic Probation
- 4.19 Suspension
- 4.20 Internal Investigations
- 4.21 Grievances
- 4.22 Dismissal and Resignation
- 4.23 Personnel Records
- 4.24 Releasing Job References/Verifying Salary
- 4.25 General Staff Policies
BENEFITS, COMPENSATION AND LEAVE
- 5.1 Principle
- 5.2 Benefit Administration
- 5.3 Employee Compensation
- 5.4 External Volunteerism
- 5.5 Sick Leave
- 5.6 Family and Medical Leave Act
- 5.7 Maternity Leave
- 5.8 Professional Leave
- 5.9 Bereavement Leave
- 5.10 Military Leave, Jury Leave, Court Appearances, and Subpoenaed Leave
- 5.11 Unpaid Religious Holidays
- 5.12 Excessive Absenteeism
- 5.13 Leave Without Pay
- 5.14 Abandonment of Job
- 5.15 Undefined/Undetermined Pattern of Sick Leave
- 5.16 Attendance and Punctuality
- 5.17 Tuition Assistance for Continuing Education
STUDENT SERVICES, RIGHTS AND WELFARE
- 6.1 Principle
- 6.2 Admissions
- 6.3 Category of Students Acceptable
- 6.4 Placement
- 6.5 Continuum of Alternative Placements
- 6.6 Criteria for Determining the Existence of a Specific Learning Disability
- 6.7 IEP Development and Approval for Related Services
- 6.8 Prior Notice/ Parent Consent
- 6.9 Privacy Rights
- 6.10 Surrogate Parents
- 6.11 Impartial Due Process Hearing/Hearing Rights
- 6.12 Independent Educational Evaluation
- 6.13 Evaluation Team
- 6.14 Case Management and Diagnostic Team
- 6.15 Suspected Illicit Activity
- 6.16 Reporting Suspected Child Abuse
- 6.17 Student-Community Integration
- 6.18 Library
- 6.19 Contagious Diseases
- 6.20 Medication
- 6.21 Test Administration
- 6.22 Student Drug/Alcohol Use
- 6.23 Written Reports
- 6.24 Records Management
- 6.25 Access Rights
- 6.26 Records of More than One Child
- 6.27 Fees for Copies of Records
- 6.28 Destruction of Information
- 6.29 Audiovisual Consent
- 6.30 Research and Review
- 6.31 Related Services
- 6.32 Granting of Secondary School Credit
- 6.33 Maintenance of Secondary Transcripts
- 6.34 Fees and Refunds
- 6.35 Internal Complaints
- 6.36 Testing and Evaluation Materials
- 6.37 Parent Contact
BEHAVIOR MANAGEMENT
- 7.1 Behavior Management Implementation
- 7.2 Behavior Management Training
- 7.3 Staff Training
- 7.4 Behavior Management Goals
- 7.5 Serious Behaviors
- 7.6 Physical Contact with Students
- 7.7 Monitoring of Students
- 7.8 Medical Attention
- 7.9 Documentation and Notification
- 7.10 Review of Behavior Management Data
- 7.11 Review of Individual Student Behaviors
- 7.12 Use of Physical Intervention
- 7.13 Documentation of the Use of Physical Intervention
- 7.14 Monitoring and Compliance
- 7.15 Receiving and Investigating Complaints Regarding Physical Intervention Practices
BUILDING AND OPERATIONS
- 8.1 Principle
- 8.2 Parent Visitation
- 8.3 Visitors
- 8.4 Microcomputer Software Compliance
- 8.5 Videotape/Home Movie Compliance
- 8.6 Staff and Student Use of the Internet
- 8.7 Use of Internet Filters
- 8.8 Monitoring of Electronic and Conventional Mail and Faxes
- 8.9 Personal Use of School Property
- 8.10 Staff Personal Items
- 8.11 Copyrighted Materials
- 8.12 Ownership of Staff Developed Materials
- 8.13 Security and Access
- 8.14 Housekeeping
- 8.15 Smoking
- 8.16 Accrual of Instructional Materials and Equipment
- 8.17 Accrual of Additional Library Materials
HEALTH, EMERGENCY, AND SAFETY
- 9.1 Principle
- 9.2 Emergencies
- 9.3 Emergency Crisis Situations
- 9.4 Inclement Weather and Emergency Closings
- 9.5 Staff Health Provisions
- 9.6 Exposure Control Plan for the Handling of Bloodborne Pathogens
- 9.7 Staff Use of Medication
COMMUNITY RELATIONS
- 10.1 Principle
- 10.2 Community-Professional Relations Coordination
- 10.3 Representing the Foundation
ACCOUNTING AND FINANCES
- 11.1 Principle
- 11.2 General Accounting and Finances
- 11.3 Investments and Reserves
- 11.4 Internal Controls
- 11.5 Purchasing
- 11.6 Cash Disbursements
- 11.7 Receivables
- 11.8 Donations
- 11.9 Reports, Records, Filings, and Postings
- 11.10 Payroll
- 11.11 Confidential Reporting of Financial Impropriety or Misuse of Foundation’s Resources
- 11.12 Business Travel
- 11.13 Other
TRANSPORTATION
- 12.1 Principle
- 12.2 School Bus Driver Selection and Training
- 12.3 Transportation
- 12.4 Use of Personal Vehicles
- 12.5 Cellular Telephone Use
- 12.6 Vehicle Accidents
- 12.7 Serious or Fatal Accidents
APPENDICES
- 13.1 Waiver and Release of All Claims Regarding References

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